Job Summary

The Admin Officer within the Services Department is responsible for the delivery of the support services for Oando employees under the leadership of the Facilities Management & Services Manager. She/he will be involved in both strategic planning and day-to-day operations, particularly with respect to the following:

• Travel and Logistics administration
• Guest House administration
• Fleet Management
• Regulatory and stakeholder liaison

Responsibilities

• Executing and overseeing the provision of general support services, including dispatch, cleaning, catering and water supply services, waste disposal in the company Guest House
• Routinely monitoring company facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office/guest houses are swiftly & safely resolved
• Ensure the management and maintenance of the company’s properties and maintain a concise inventory of all property asset
• Maintain records of rentals, tenement rates and ground rent payments for Company owned/leased property assets
• Handle property related issues and manage relationship with all Landlords/Estate Managers and renew tenancies as at when due
• Conducting checks to ensure the safe keeping and efficient utilization of all office facilities and equipment
• Project manage, supervise and coordinate work of contractors
• Liaising with Finance and Accounts for the prompt payment of utility bills, maintenance bills etc
• Executing service management plans to support business and operational needs based on requirements stated in the business plans and budgets of individual Oando PLC entities and departments
• Estimating and establishing cost parameters and budgets for purchases
• Managing vendor relationships by clearly communicating expectations to ensure deliveries meet established specifications and that applicable guidelines are met regarding the quality of the items received timeliness and service availability.
• Processing approved invoices payments by raising Requisitions, Purchase Orders and requesting payments.
• Preparing periodic reports with respect to the activities in the Administrative unit for review and decision making
• Travel documentation and visa application processing
• Managing and coordinating protocol and logistics for staff members
• Scheduling and arranging seamless VIP access and handling for the exco members
• Supervising the availability and allocation of vehicles and drivers to staff who need to carry out official assignment
• Enforcing maintenance practices and procedures and ensure vehicle drivers receive appropriate training.
• Overseeing scheduled and routine maintenance and repairs of vehicles and manage associated costs
• Interfacing with government and non-government agencies
• Executing strategic business documents with relevant legislative and government authorities
• Collecting, analyzing, and utilizing feedback to identify opportunities to improve the relationship between the Oando and stakeholders.
• Completing all official requested support services requirements

Person Specification

• Bachelors degree from a reputable university
• Minimum of 4 years relevant work experience within a reputable and structured organization, preferably an oil and gas multinational

Required Competencies

• Oil & Gas industry dynamics
• Negotiation & Contract Management
• Numeric and Analytical skills
• Basic Cost Accounting
• Travel Management
• Creativity & Innovation
• Organization/Administration
• Interpersonal Relations
• Leadership/Supervisory
• Team playing
• Oral & Written Communication

Key Performance Indicators (KPIs)

• Timeliness and effectiveness of requisition processing and service delivery efforts
• Effectiveness of relationships with 3rd party service providers
• Effectiveness of cost management efforts
• Number of issues arising from poorly executed service delivery transactions
• Customer/Staff satisfaction level
• Performance on internal audit examinations; number and complexities of queries raised
• Ease of retrieval and utilization of procurement and services-related information (documents and reports)