Job Description

• We are seeking a competent Executive Secretary to provide essential support to our high-ranking officials. You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks.
• As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently. Your diligence and competence will allow executives to focus on their managerial duties without distractions.
• Your primary objective will be to enhance the overall efficiency of our business by ensuring the timely and efficient completion of all assigned administrative tasks.

Responsibilities

• Maintain Executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Manage communication channels and respond to correspondence appropriately on behalf of the executives.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Attend meetings and keep minutes.
• Handle confidential information with discretion and professionalism.
• Communicate effectively with other departments and external stakeholders.
• Plan and coordinate events and conferences as required.

Requirements

• A Bachelor’s Degree in Business Administration, Communications, or a related field is preferred
• Must have at least 5 years experience.
• Proven experience as an Executive Secretary or similar role
• Proficient in Microsoft Office Suite and other office management software
• Exceptional organizational and time-management skills to manage multiple tasks efficiently
• Strong communication and interpersonal skills to work collaboratively with team members and stakeholders
• Excellent written and verbal communication skills
• Ability to maintain a professional demeanor under pressure and handle confidential information