Executive Secretary needed at Myrtle Management Consultants

Job title : Executive Secretary

Job Location : Lagos

Deadline : May 30, 2024

Quick Recommended Links

Job Description

  • Administrative Support:  Provide high-level administrative support to the executive leadership team, including calendar management, travel arrangements, and expense tracking.
  • Communication Management:  Manage incoming and outgoing communications, including emails, phone calls, and written correspondence, ensuring timely responses and appropriate prioritization.
  • Meeting Coordination: Organize and coordinate meetings, conferences, and events, including logistics such as venue booking, catering, and audio-visual setup.
  • Document Preparation: Prepare and edit documents, reports, presentations, and other materials as needed, ensuring accuracy and professionalism.
  • Database and Record Management: Maintain and update organizational databases, records, and files, ensuring data integrity and confidentiality.
  • Project Assistance: Assist with special projects, research initiatives, and fundraising activities, providing administrative support and coordination as required.
  • Stakeholder Liaison: Serve as a point of contact for internal and external stakeholders, including board members, donors, partners, and community members, fostering positive relationships and effective communication.
  • Policy Compliance:  Ensure compliance with organizational policies, procedures, and regulations, including data protection and confidentiality standards.
  • Resource Allocation:  Manage office supplies, equipment, and resources effectively, coordinating procurement and maintenance activities as necessary.
  • Continuous Improvement:  Identify opportunities for process improvement, efficiency enhancements, and best practices implementation within the administrative function.

Qualifications

  • Proven experience as an executive secretary, administrative assistant, or similar role, preferably in a non-profit or philanthropic organization.
  • Over 10 years’ experience in an admin, executive support role.
  • Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based collaboration tools.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  •  Strong communication skills, both written and verbal, with a professional and courteous demeanour.
  • Attention to detail and accuracy in data entry, document preparation, and record keeping.
  • Ability to handle confidential information with discretion and integrity.
  • Flexibility and adaptability to changing priorities and requirements.
  • Bachelor’s degree in business administration, communications, or related field is preferred, with any other certification.
  • Experience in Non-Profit Sector:  Familiarity with the non-profit sector, including knowledge of fundraising strategies, grant management, and donor relations, is advantageous.
  • Event Planning Skills: Experience in planning and coordinating events, such as fundraising galas, donor meetings, or awareness campaigns, would be beneficial.
  • Financial Administration: Basic understanding of financial administration, budget tracking, and financial reporting would be helpful for supporting the executive team in financial matters.
  • Commitment to Mission:  A genuine passion for the mission and values of the non-profit organization, coupled with a demonstrated commitment to social impact and community service, is highly desirable.

Additional Information

  • The renumeration and career opportunities are competitive. 
  • Only shortlisted candidates shall be contacted

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

  • Administrative / Management  jobs
  • Executive Secretary jobs

Save