Executive Assistant needed at eRecruiter Nigeria

2 months ago

Job title : Executive Assistant

Job Location : Lagos

Deadline : April 04, 2024

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Job Responsibilities:

  • Complete a broad variety of administrative tasks for the MD including managing an active calendar of appointments; completing expenses

JOB DESCRIPTION

Executive Support

  • reports; composing and preparing confidential correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plan, coordinate, and ensure the MD schedule is followed and respected.
  • Provide “gatekeeper” and “gateway” roles, creating win-win situations for direct access to the MD’s time and office.
  • Communicate directly, and on behalf of the MD, with internal and external stakeholders on matters related to the MD’s initiatives along the various verticals: work life, personal life, and philanthropy.
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature.
  • Determine the appropriate course of action, referral, or response.
  • Work closely and effectively with the MD to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.
  • Act as a ” barometer,” having a sense of the issues taking place in the environment and keeping the MD updated.
  • Organize and manage conflicting needs; handles matters expeditiously, proactively, and following through on projects to successful completion,
  • often with deadline pressures.
  • Assist MD in tracking and providing analytical reports on the development of strategic initiatives, financial performance, and/or the market.

Board Support and Liaison

  • Serve as the MD’s administrative liaison to BPL’s board of directors.
  • Serve as Liaison with the Company Secretaries and In House Counsel on Board and other legal matters.
  • Assist in the logistics of board meetings where and when needed.
  • Maintain discretion and confidentiality in relationships with all board members.
  • Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Senior Management Liaison

  • Participate as an adjunct member of the Executive Team, including assisting in scheduling meetings and attending all meetings.
  • Assist in coordinating the agenda of senior management team meetings, off-site and staff meetings.
  • Facilitate cross-divisional coordination and monitoring of revenue targets and customer obligations that boost and promote productivity.
  • Communications
  • Manage communication on behalf of the MD’s Office by drafting acknowledgment letters, personal correspondence, and performing other
  • such tasks that facilitate the CEO’s ability to effectively lead the company.
  • Communicate directly, and on behalf of the MD, with internal and external stakeholders on a wide assortment of matters.
  • Provide a bridge for smooth communication between the MD’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
  • Edit and complete first drafts for written communications to external stakeholders.

Strategic Initiatives

  • Manage a variety of special projects and new initiatives for the MD
  • Develop and communicate strategic roadmap, corporate strategies and business strategies as assigned.
  • Facilitate and drive key strategic initiatives through inception to completion.
  • Work with other stakeholders across the group in translating strategies into actionable and quantitative plans.

Job Requirements

Educational Qualifications /Certification

  • A post-graduate degree, preferably in management
  • A legal background or an MBA will be preferred Experience
  • 5 -10 years role relevant work experience
  • Experience supporting C-Level Executives
  • Consulting or Strategy experience
  • A proven track record in a similar or administrative role. Knowledge Requirements Critical Competencies Personal
  • Knowledge of Project Financial Management
  • Vendor & Contract management principles
  • Advanced Project management principles.
  • Knowledge of supervisory practices and principles
  • Knowledge of the Real Estate industry
  • MS Office Proficiency
  • Outlook and data management
  • Organizational skills
  • Multi-Tasking
  • Expert-level verbal and written communications skills
  • Interpersonal & Stakeholder Management

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

  • Administrative / Management jobs
  • Executive Assistant jobs