Executive Assistant is needed at American University of Nigeria

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American University of Nigeria’s Career and Recruitment Vacancy

Job title : Executive Assistant jobs in Adamawa

Job Location : Adamawa

Deadline : October 09, 2021

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Department: Registrar‰Ûªs Office
Reports to: Registrar
Oversees whom: N/A

Summary of Position

  • The Executive Assistant to the Registrar is charged with the responsibility of providing high-level administrative support services which range from complex to routine, all of which shall contribute to the efficient management of the day-to-day operations in accordance with AUN Policies and Procedures.
  • These duties shall include coordinating workflow within the Registry Division, preparing statistical reports, handling information requests, performing clerical functions, preparing correspondence, travels, receiving visitors, arranging conference calls, and scheduling meetings.
  • The Executive Assistant shall also relieve the Registrar of administrative detail by setting up a “tickler” system and an ‰ÛÏexception reporting” system to handle routine tasks without supervision.
  • Also, the Executive Assistant shall routinely re-order office supplies.

Detailed Listing of Responsibilities

  • Arrange essential mail in an order of priority for the Registrar
  • Check deadlines on incoming requests and put preliminary work in play
  • Process replies on own initiative or from the Registrar‰Ûªs dictation or notes
  • Research, draft or abstract reports
  • Handle all inquiries professionally and confidentially
  • Arrange “call-backs” to protect the Registrar‰Ûªs time
  • Provide back-up materials for call-backs.
  • Route calls elsewhere as needed.
  • Do phone surveys/inquiries as require
  • Maintain calendar; ascertain which events require the Registrar‰Ûªs attention
  • Fix commitments to maximize the Registrar‰Ûªs time efficiency.
  • Prepare agenda for meetings in advance.
  • Arrange meeting facilities.
  • Act as recording secretary; prepare action minutes.
  • As arranged, “rescue‰Û Registrar from laggards.
  • Schedule visits away from the Registrar‰Ûªs area to protect priority/private tasks.
  • Arrange travel cash in advance.
  • Prepare itinerary, trip file and supplies.
  • Prepare expense reports for the Registrar.
  • Complete expense reports after every official trip.
  • Perform other duties as assigned.

Requirements for the Position

  • A good First Degree in Management, Sociology or related discipline from a recognized University
  • A minimum of three years post NYSC experience working as an Executive Assistant
  • Experience of working in an Academic environment is highly beneficial
  • Should possess strong organizational and people skills
  • Should possess strong written and oral communications skills
  • Should be proficient in the use of Information and Communications Technology tools and e-resources.

Other Requirements, Abilities for the Position:

  • Ability to develop a work schedule, set goals, create/implement action plans and monitor progress towards goals.
  • Skill in developing and maintaining effective working relationships.
  • Skill in typing/word processing and use of personal computer/software.
  • Ability to maintain a high level of accuracy and confidentiality.
  • Perform to earn Registrar‰Ûªs full confidence
  • Assure discreet handling of all issues.
  • Work collaboratively and cooperatively with others.
  • Work under pressure.
  • Possess great organization skills and planning.

Description of Benefits
Salary and benefits are commensurate with experience and job classification as approved by the University.

*Executive Assistant jobs in Nigeria

*Administrative / Management jobs in Adamawa

How to Apply for this Offer

Interested and qualified candidates should send their Resumes, Cover Letters and References on a single file in a word document or PDF format to: [email protected] using the Job Title as the subject of the email.

Note

  • Only shortlisted candidates will be contacted.
  • AUN is an equal opportunity employer and strives to provide a culturally diverse workforce; we do not discriminate in employment on the basis of race creed, colour, nationality, origin, age, sex, religion and marital status. For information on AUN, visit our Web site at aun.edu.ng.

*Administrative / Management jobs in Nigeria

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