Job Responsibilities:

1. Receive all hard copy documents (Internal and External) for filing and archiving.
2. Digitize all documents upon receipt
3. Rename and file soft copies accordingly for easy retrieval and access
4. File and maintain all documents in their respective electronic files & folders.
5. Liaise daily/weekly with responsible officers in all client companies to ensure their document/information needs are met in good time
6. Ensure manual filing of hard copy documents accurately.
7. Retrieve and register documents (files/folder) in the movement register and issue same to the requesting officer(s) for signoff when giving support to other department/unit.
8. Maintain SharePoint document record daily.
9. Supervise the usage of registers and ensure all registers are used accordingly as specified by carrying out routine inspection on all registers assigned to departments/units.
10. Receive and keep an up to date record of all used registers both manually and electronically.
11. Ensure all old registers and exited staff jotters returned are captured accordingly in their respective registers and maintain a softcopy tracking record on Excel template.
12. Retrieve and register documents (files/folder) in the movement register and issue same to the requesting officer for signoff.
13. Prepare (sewing, pagination, bonding etc.) all registers before they are taken for approval by Management
14. Conduct register management duties by ensuring all registers/journals are in good shape by carrying out reinforced binding when necessary.
15. Ensure exhausted registers are retrieved and updated in the relevant template manually and electronically

Requirement

• Minimum of 2 years’ experience in document control, record management and associated roles with HND/BSC in associated field