• The Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
• Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Ideal candidate will have a strong understanding of Google Workspace, be a quick problem solver and detail oriented.

This position works remotely.

Responsibilities

• Preparing reports, memos, invoices letters, and other documents
• Handling basic bookkeeping tasks
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Helping prepare for meetings
• Accurately recording minutes from meetings
• Using various software, including word processing, spreadsheets, databases, and presentation software
• Reading and analyzing incoming memos, submissions, and distributing them as needed
• Making travel arrangements for executives
• Performing office duties that include ordering supplies and managing a records database
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence
• Provide general administrative support

Requirements

• Proven experience as an executive assistant or other relevant administrative support experience
• In-depth understanding of Google Workspace
• High school diploma
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communications skills
• Experience as a virtual assistant