Job Description

This role will be instrumental in maintaining accurate records and ensuring adherence to USAID guidelines, organizational policies and procedures, and local laws in various areas:

Transaction validation:

• Transaction Testing: Under the supervision of the Compliance Officer, perform tests on financial transactions to verify their accuracy and completeness in line with organizational policies, USAID requirements, and local laws. This includes reviewing invoices, receipts, and other financial documents (i.e. vouching).
• Internal Control Evaluation: Assist in assessing the effectiveness of internal controls of the ACE-5 program, which may involve evaluating the adequacy of segregation of duties, reviewing authorization procedures, and testing the reliability of financial reporting systems.
• Communication and Coordination: Collaborate with the Compliance Manager to gather necessary information for addressing queries or reviewing findings within the offices. Communicate findings and recommendations to the state team and aid in the preparation of review reports for management.
• Follow-up and Monitoring: Support in monitoring the implementation of review recommendations and tracking corrective actions taken by the state office. Conduct follow-ups on outstanding issues to ensure prompt resolution.

Asset Management:

• Updating the Asset Register with newly acquired, transited, or transferred assets.
• Conducting routine verification of organizational assets at state offices.

Vendor Assessment and Prequalification.

• Participating in vendor assessment and prequalification in line with organizational policies.
• Reviewing vendor documentation to ensure compliance with standard operating procedures and regulatory requirements.

Minimum Recruitment Standard

• BS/BA degree in Accounting, Finance and Business Administration or its recognized equivalent
• MS/MA degree in Accounting, Finance and Business Administration or its recognized equivalent
• CPA, ACA, ACCA, CIA, CIMA, CFE or any other relevant professional qualification
• 4-6 years relevant experience
• Up to 2-4 years’ experience in internal control functions
• Demonstrated experience with U.S Government grants or other client funded programs, contracting and auditing standards as they apply to effective management of multi-year funds.
• Knowledge of IIA’s International Professional Practices Framework is an advantage.
• Knowledge of local and donor contractual requirements and regulations Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
• Budget development skills with multi funding sources and general ledger skills.
• Relevant software skills to include automated accounting software and database spreadsheets and Management Information Systems