Job Summary:

The Fleet Administrator is responsible for directing and overseeing transportation-related operations within the organization. The Fleet Administrator manages the activities of the Fleet Officers, coordinates the movement of finished cement products and/or raw materials. The Fleet Administrator ensures that transportation activities comply with safety rules and regulations.

Key Duties and Responsibilities:

• Directing activities related to dispatching, routing, and tracking of transportation trucks.
• Co-ordinate the activities of assigned fleet.
• Co-ordinate all truck concerns and issues with DCT trucks in his fleets.
• Supervise fleet scheduling and planning activities to ensure timely delivery of products to depots/customers.
• Ensure strict compliance and enforcement of existing company policies, procedures and reporting as it relates to their fleet.
• Manage the operations and maintenance of the company’s fleet as assigned.
• Manage / monitors efforts of all fleet officers and truck drivers to achieve synergies and ensure achievement of the operations targets
• Preparation of daily, weekly and monthly operational reports.
• Ensure maximum utilization of trucks at all times.
• Oversee in conjunction with the recovery units, the return to operational condition any impounded, accidental or damaged trucks in line with agreed timelines.
• Directing investigations to verify and resolve customer or delivery complaints.
• Complying with transportation-related policies, as well as safety rules, union contracts, and government regulations.
• Promoting safe work activities by conducting safety audits, and attending company safety meetings.

Requirements

• Bachelor’s degree in logistics, business management, or related field.
• A minimum of 10-12 years’ experience as a Fleet Administrator in a similar industry.
• Solid knowledge of the transportation industry and logistics.
• Experience working with union contracts and transportation-related government regulations.
• Critical thinking skills and knowledge of analytics.
• Experience working with transport management systems and warehouse management software, such as Freight Path and Info plus.
• Ability to work well with team members and navigate stressful situations.
• Excellent leadership skills.
• Good conflict resolution skills

Skills and Behaviors

• Ability to appraise and use IT packages and electronic communication methods.
• Tact, diplomacy and calmness, especially when dealing with tired drivers and disgruntled customers.
• An analytic mind and good numeracy skills.
• Excellent geographical knowledge.
• Good people management and coordination skills.
• Excellent financial acumen.
• Excellent negotiation and communication skills.
• Extensive knowledge of the transportation industry.
• Good intuition to make crucial judgment calls.