Bids & Tendering Coordinator needed at WTS Energy – Apply Now
Job title : Bids & Tendering Coordinator
Job Location : Lagos
Deadline : July 01, 2023
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Job Purpose:
- The Supply Chain Supervisor is accountable for the planning and management of all supply chain activities, including vendor development, contrzact negotiation, materials and services sourcing, inventory control, shipping / receiving, and logistics.
- Develop a working process to ensure the effective product and service delivery to the Company’s customers.
Key Duties:
PROCUREMENT
- Provide supervision, direction and leadership for the Procurement function; Work as a critical member of the team, to coordinate the development, implementation and execution of procurement and contract strategies.
- Supervise procurement and contract interfaces on various projects: contracting, purchasing, expediting, QA/QC, logistics, materials management, and other project functions.
- Establish and implement strategies for negotiating supplier/commodity agreements based on in-depth knowledge of foreign and domestic markets for optimal pricing and terms.
- Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
- Reconcile or resolve value discrepancies.
- Ensure compliance of all contract-related matters with corporate, legal, ethics, regulatory, insurance, finance, tax, and HSE requirements regarding procurement related issues.
- Proper close out of all procurement and contract issues.
- Provide timely information to the Business Development team, of any supplier or procurement activity that impacts the project, either realizing opportunity or indicating a potential risk.
- Work with the Finance team to review high dollar or high-risk Purchase Orders, Commercial Bid Tabulations, ensuring compliance with the project procurement plan and with the global sourcing and procurement processes and standards.
- Provide project management support, proactively identifying risks for key supplier programs benefiting the company.
- Ensuring complete and timely submission of RFQs
VENDOR MANAGEMENT
- Coordinate the process of invitation, assessment, and award of supplier tenders, bids, quotations, and proposals.
- Appraise vendor manufacturing ability of materials, equipment or supplies through on-site visits and measurements to determine product availability and terms of sales.
- Identify, resolve or mitigate performance issues relating to supplier performance while ensuring a positive working relationship with key or top suppliers.
- Resolve vendor or contractor grievances, as well as claims against suppliers.
BIDS, TENDERS & PROPOSAL MANAGEMENT
- Evaluate tenders and select providers in an objective and rigorous way, in line with established guidelines and principles.
- Review of information about demands and derivation of supply and proposal preparations.
- Clarification of bid conditions and management of Tender preparations.
- Proactive monitoring of bids in order to ensure outcome is aligned with the organization’s success threshold.
- Contribution in cost and price calculations.
- Timely preparation and coordination of tenders to enable critical review and amendments prior to submission deadlines.
- Manage the bid / proposal win strategy and ensure full traceability and rigour in executing the strategy.
- Ensure that the strategy is continually reviewed to reflect changing circumstances.
- Sell the strategy internally and to stakeholders.
- Define and communicate a vision providing focus and energy for the sharing of knowledge.
- Create and sustain inspiration, energy and focus over time.
- Influence and implement commercial strategy to meet the winning price.
- Define cost drivers and pricing.
- Think ‘out of the box’ and advise on the implications of different options.
CUSTOMER RELATIONSHIP MANAGEMENT
- Maintain a friendly and professional relationship with vendors while promoting company initiatives and values.
- Coordinate client inspections of facilities/equipment, material movement and clearing
PERFORMANCE MANAGEMENT
- Develop and implement new or improved supply chain strategies and processes such as workflows, cycle times, position responsibilities, or system flows.
- Develop and automate best practices in document management/record keeping as it relates to purchase orders.
- Define performance metrics for measurement, comparison, or evaluation of supply chain factors, such as product cost or quality.
- Ensure performance is adequately captured, analyzed and utilized for improvement activities.
TEAM LEADERSHIP & MANAGEMENT
- Select, train, evaluate and develop supply chain staff to facilitate the attainment of company objectives.
- Prepare timely and accurate reports on Supply Chain Management activities and performance against established targets to the GM, EIS.
- Undertake other tasks as assigned or required for the job role.
Key Performance Indicators
- RFQ conversion rate
- RFQ submission rate
- Bids and Tendering submission rate
- Gross Profit Margin
- OEM Representations
- Project Execution (Timing, Safety, Re-dos and Rejects)
- QHSE, Ethical & Regulatory Infractions
- Team & Performance Management
- Customer Satisfaction
- Process Control and Efficiency
Job Requirements
Education:
- Bachelors Degree in Business Management, Supply Chain, Engineering or other related field
- MBA or MSc (Added Advantage)
- Certification in Supply Chain Management required
- Certification in Project Management (Added Advantage)
Experience:
- Minimum of 8 years work experience in Supply Chain Management and Project Procurement, executing contracts in key industries – Oil and Gas, LNG, Petrochemical, Chemical and Power – with typical procurement experience
Competency Requirements
Knowledge:
- Oil and Gas Industry Knowledge
- Excellent Knowledge of Supply Chain Processes, with Cross-Functional Expertise
- Good knowledge of procurement techniques as well as a dexterity in reading the industry clime
- Familiar with procurement procedures, standards, and codes
- Commercial acumen with a good understanding of terms and conditions and the ability to draft and develop sub-contract documentation
- Experience supporting bid activities, creating procurement specification and terms and condition flow down
- Deep understanding of a wide range of industries, markets and brands
- Process Improvement
- Warehouse Management
- Transportation and Distribution Management
- Risk Management
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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