The role of an Audit Executive at Vitalvida, focusing on the tasks you mentioned, would involve:

1. Ensuring Proof of Payments: The Audit Executive will be responsible for receiving and verifying all proof of payments from dispatch riders within 24 hours of delivery to customers. This includes confirming the accuracy and legitimacy of the payments.
2. Recording Sales: The Audit Executive will accurately record all sales transactions into the designated Google sheet. This involves entering relevant details such as customer information, payment amount, and order details.
3. Monitoring Proof of Payments: The Audit Executive will regularly monitor the proof of payments received to ensure that payments are made to the company’s account as scheduled. This includes tracking due dates and following up with any discrepancies or delays.
4. Managing Aging Debtors: The Audit Executive will maintain an aging debtors account schedule to monitor the outstanding balances on dispatch riders’ accounts. This involves tracking overdue payments, communicating with dispatch riders regarding payment status, and taking appropriate actions to recover outstanding balances.
5. Reconciling Dispatch Riders’ Accounts: The Audit Executive will reconcile the accounts of 70 dispatch riders to identify any offset dues or unpaid balances. This process involves comparing records, resolving discrepancies, and ensuring accurate account statements.
6. Liaising with Dispatch Riders on Inventory: The Audit Executive will communicate with dispatch riders to address any inventory issues related to the reconciliation of their accounts. This includes providing explanations, guidance, and resolving inventory or payment disputes or discrepancies.
7. Resolving Payment Queries: The Audit Executive will promptly respond to and resolve any payment-related queries from customers, dispatch riders, or other stakeholders. This involves investigating the issues, providing appropriate explanations or solutions, and ensuring customer satisfaction.
8. Documenting Dispatch Riders’ Payments: The Audit Executive will maintain proper control and documentation of dispatch riders’ payments. This includes organizing payment records, verifying accuracy, and ensuring compliance with company policies and procedures.
9. Preparing Debtor’s Schedule: The Audit Executive will prepare the debtor’s schedule for audit purposes, ensuring accuracy and completeness of the information. They will also respond to any queries related to the schedule and provide necessary documentation or explanations.
10. Internal Company Reconciliation: The Audit Executive will be responsible for preparing internal reconciliations, ensuring that all financial transactions are accurately recorded and reconciled within the company’s accounting systems.
11. Other Duties: The Audit Executive will perform any other duties assigned by the Financial Controller that are related to the role and responsibilities mentioned above.

Overall, the Audit Executive will play a crucial role in ensuring accurate financial records, timely payments, and efficient management of dispatch riders’ accounts, while also providing support to customers and resolving payment