3 days ago
Job title : Assistant, Programme
Job Location : Abuja
Deadline : October 08, 2024
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Job Purpose
Reporting to the Coordinator Operations, the Program Assistant will:
- Provide administrative support in the timely and smooth implementation of the tasks and responsibilities linked to the project plans and priorities.
- Provide comprehensive administrative and technical support to the Operations team and to all the programmes.
- Assist to support the operational team in the translation and dissemination of their needs within the communities.
- Assist in the follow up of the management of programme implementation in the operational area
- Assist in close collaboration with the National Societies to ensure close and appropriate linkages between the program team and the branches.
- Provide the data management services for the operation.
Job Duties and Responsibilities
The Programs Assistant is responsible for:
Administrative Support:
- Accountable for providing professional administrative expertise and support.
- Support the program team in the organization of meetings internally or externally: Planning and events, issuing and preparing invitations and requests for meetings.
- Collect, compiles, tracks and anticipates the necessary documentation and files containing briefings and information for meetings, events and mission travel and ensures the required clearances.
- Attend meetings and prepares meeting notes, meeting reports (syntheses, summaries, agreements and action points for follow-up), upon request identify meeting content.
- Keep the various operational file holders informed of requests and upcoming commitments and deadlines.
Program
- Conduct research on various emergencies, food and livelihood needs and related issues.
- Support to the program activities across the project cycle.
- Supports the team in the daily program activities and provide assistance to compile any financial report.
Communication
- Provide support in drafting, editing and preparing presentations, correspondence and other communications when required.
- Support knowledge management systems and file.
- Maintain a central filing system for the operational team coordinate with archives and records ensuring all key documents are accessible and appropriately archived for all related programmes.
- In close collaboration with the Program team, develop and maintain up-to-date mailing lists, contact lists for internal and external stakeholders for different programs.
Reporting
- Support the implementation of the project in providing timely, accurate information and ensure that Monitoring and Evaluation are in line with project requirements
- Work closely with the PMER Officer in ensuring effective planning, monitoring and evaluation of the project.
- Ensure timely submission of reports by the National Society for the different active projects
Perform any other task assigned by Line or Technical Manager
Education
- Relevant university degree in Disaster management, Health Management, Public Health or other related fields. (Required)
- Master’s Degree in related Discipline (Preferred)
Experience
- Minimum of 2 years’ experience in Disaster Management/Health, Agric/Food Security Related projects. (Required)
- Basic secretarial skills. (Required)
- Experience working with international non- governmental organization (Preferred)
- Experience in writing report, case studies and M&E. (Preferred)
- Experience of working with National Societies. (Preferred)
Knowledge, Skills and Languages
- Self-supporting in computers. (Required)
- Very good interpersonal, communication and presentation skills. (Required)
- Motivated, self-started personality, sense of responsibility and organization skills. (Required)
- Ability to multi-task, work under pressure, and prioritize workload in order to meet tight deadlines. (Required)
- Ability to identify and handle sensitive and confidential information with discretion. (Required)
- Good negotiation skills, good judgment and maturity. (Required)
- Good knowledge of the operational context and area. (Required)
- Flexibility and ability to travel in the operation’s areas. (Required)
- Fluent in written and spoken English. (Required)
- Fluent in written and spoken French. (Preferred)
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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