Administrative Officer needed at RoyalSec Service Company Limited

Job Duty / Responsibility
Daily:

• Supervise office assistants in cleaning of the premises and offices
• Routine check on vehicles and bikes for proper servicing as at when due
• Manage all administrative files, correspondences and documentations
• Ensure provision of interrupted communication via CUG
• Sourcing for and managing of relationships with contractors
• Engage in negotiations with contractors and ensure cost is cut down to the barest minimum
• Coordinate procurement and distribution of equipment, appliances, kits and consumables (fuel, toiletries etc.) within and outside Lagos.
• Take inventory, inspect and supervise the maintenance of company’s assets
• Attend to visitors queries
• Preparation and Issuance of ID cards for staffs and operatives
• Liaise with control room officers on daily basis to know Cug/Caploc phones functionality in their various locations and ensure faulty phones are retrieved by the R.CO and cost repairs escalated to the Management urgently

Weekly:

• Reporting of admin activities and stock position
• Preparation of duty roster for drivers
• Update of inventory record
• Send report of kit issuance to management
• Coordination of waste disposal

Monthly:

• Coordination of waste disposal
• Request for necessities (e.g engine oil) for patrol vehicles
• Reconciliation of food eaten by staff at canteen
• Provide support to account on vehicle fuelling reconciliation
• Ensure monthly subscription of active CUG lines

Others:

• Follow up on contractors’ outstanding supplies and balances
• Request for stationery at established reorder level
• Sourcing for contractors and artisans
• Valuation of company assets
• Any other duties assigned by management

Job Specification / Requirements

• B.Sc or HND in Business Administration, Management, or related field.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, interpersonal, verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through education and learning opportunities