Administrative Officer needed at Juremi Group

Job Description:

As an Administrative Officer, you will be the backbone of our organization, responsible for ensuring smooth day-to-day operations and providing essential support to various departments. Your role involves managing administrative tasks, coordinating office activities, and contributing to the overall efficiency and effectiveness of our workplace.

Responsibilities:

• Oversee daily office operations and ensure a well-organized and efficient working environment.
• Manage office supplies, equipment, and maintenance.
• Maintain accurate and up-to-date records, including employee files, contracts, and other essential documents.
• Prepare and manage correspondence, reports, and other documents.
• Serve as a point of contact for internal and external communication.
• Coordinate and schedule meetings, conferences, and appointments.
• Assist in the recruitment process by scheduling interviews and maintaining candidate records.
• Support HR in onboarding new employees and maintaining personnel records.
• Arrange travel itineraries and accommodations for staff as needed.
• Process travel expenses and reimbursements.
• Assist in monitoring and managing office budgets.
• Process and track invoices and expenses.
• Coordinate and support the planning of company events and meetings.

Skills Required:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to interact professionally with employees and external contacts.
• Meticulous attention to detail in document preparation and record-keeping.
• Ability to identify and resolve administrative challenges.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and basic office software.
• Familiarity with office equipment and general troubleshooting.

Qualification Level:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proven experience in administrative roles, demonstrating competence in office management tasks.

Additional Considerations:

• Confidentiality: The ability to handle sensitive information with discretion.
• Team Player: Capability to work collaboratively with colleagues across various departments.
• Adaptability: Flexibility to adapt to changing priorities and responsibilities.