Job Summary:

The Administrative Officer serves as the point of contact for all employees, providing administrative support and managing their queries. The Administrative Officer manages office stock, prepare regular reports (e.g. expenses and office budgets) and organize company records.

Key Duties and Responsibilities:

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Requirements

• BSc/BA in Business Administration or related field
• Minimum of 3-5 years work experience as an Administrative Officer
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail.
• Organizational and leadership skills

Skills and Behaviors:

• Self-motivated to accomplish the individual and company goals and objectives
• Team building, conflict resolution and high emotional intelligence skills
• Open and flexible to changes in priorities and timelines with good listening skills
• Good problem solving and decision-making abilities
• Plan & Schedule,
• Analyze & Improve Performance,
• Outstanding communication and interpersonal skills
• Strong leadership & people management skill is essential