Administrative / Human Resources Officer needed at Sageto Limited

Job Summary

• The Administrative Officer acts as the point of contact for all employees, providing administrative support and managing their queries, managing office stock and preparing regular reports.

Key Responsibilities

• Ensuring office supplies are maintained, including checking inventory and working with vendors to always ensure adequate levels of necessary supplies.
• Occasionally traveling off-site to deliver reports or files to other departments.
• Ensuring the confidentiality and security of files and filing systems.
• Coordinating schedules, distributing memos and reports.
• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets.
• Maintain and update company databases.
• Organize a filing system for important and confidential company documents.
• Update office policies as needed.
• Distribute and store correspondence (e.g., letters, emails, and packages)
• Prepare reports and presentations with statistical data, as assigned.
• Schedule in-house and external events.
• Ensuring the delivery of parcels and dispatch of letters are done
• In charge of and keeping record of all company assets, household furniture and fitting equipment.
• Coordinating the submission of updated inventory of staff house from sites
• Checking and reconciling all due company revenue payments to forestall duplication of payment such revenues: water rate, environmental waste bill, tenement rate, signpost, operation, and business permit before passing for management approval
• Prepaid meter checks and ensuring speedy recharge
• Monthly request of office cleaning material
• Monitoring and control of cleaning supplies
• Raises requisitions and coordinate the renewal of vehicle papers such as: vehicle license, road worthiness, hackney permit, tinted permit, all local government permit, haulage permit, department of outdoor advertisement and signage (DOAS), VIO drivers and conductor badge/clearance
• Follow up on staff registration with PFAs and coordinate subsequent registrations
• Coordinating site attendance.
• Checking and preparing GRN for all purchased items.
• Perform any additional assignment.

Experience and Qualification

• BachelorÍs degree/ HND in Administration or any other related discipline.
• Minimum of 4 years relevant experience.

Knowledge, Skills and Abilities:

• Excellent communication, problem-solving, and organizational skills
• Ability to work well in a team environment
• Ability to maintain confidentiality and handle sensitive information.
• Sense of discretion and responsibility to duty.
• Attention to detail and ability to multitask.
• Ability to work under pressure.