Job Overview

This position will be part of the Finance & Admin team that is based in Lagos, Nigeria, led by the Head of Finance & Admin. The position holder will lead, manage and coordinate administrative and procurement functions and ensure that the office runs smoothly, and procurement management is cost effective.

Key Responsibilities, Deliverables and Activities

• Supervise all activities of the Admin department
• Provide reports to management on regular basis on the activities managed and cost cutting initiatives.
• Monitor, supervise and ensure safety measures are incorporated into all business office development

Potential Activities and Projects

• Supervise all activities of the Administration department
• Monitor various activities and service/maintenance contracts
• Coordinate and management of all administrative issues like hygiene, stationeries, & welfare
• Supervise all maintenance activities and maintain a regular maintenance schedule
• Establish the SLAs for all service providers and suppliers and monitor compliance.
• Ensure insurance policy is adhered to at all premises and premium charges paid promptly
• Develop adequate records of fleet management/movement, and put in place policies/structures to guard against abuse
• Enforce proper management and efficient utilization of stores
• Deliver all admin services in the most efficient manner to facilitate the functions of other departments
• Train administration staff on best practices
• Achieve cost savings wherever possible by negotiating and identifying legitimate vendors.
• Prepare purchase proposals for equipment

Required Skills & Experience

• Diploma / Degree in Business / Administration
• At least 7 years’ working experience in administration with at least 2 years experience in a Managerial position.
• Experience in financial analysis and decision making
• Experience in managing contracts with various vendors and ensuring SLAs are adhered to
• Excellent computer skills
• Good communication skills (both written and verbal)
• Self-motivated with the ability to meet project deadlines

Desired Skills & Experience

• Strong ability in planning and organization.
• Team player and dynamic self-starter.
• Good communicator with a relational ease
• Detail-oriented and deadline driven
• Ethical team player who can work under pressure