Job Summary

You will be responsible for supporting the day-to day operations of the company through effective administration and facility management.

Responsibilities

• Protect and ensure effective use and availability of the company’s facilities, working tools and equipment for business operational performance.
• Develop and implement approved Admin and Facilities strategies, policies and procedures. 
• Prepare annual budget and plan for the unit and monitor its implementation.
• Advise stakeholders based on demand analysis/forecast on office space capacity requirements, equipment and working tools and improvement solutions.
• Manage the provision of general support services, including dispatch, cleaning, security, diesel supply services and upkeep of office premises.
• Negotiate cost-effective contract rates with vendors and monitor service level agreements with vendors.
• Manage petty cash operations of the Admin. unit and oversee the procurement of office maintenance supplies.
• Develop fleet administration standards, vehicle operating policies, vehicle disposal policies and supervise the fleet management and maintenance activities to ensure that adequate transportation is provided for staff for daily operations.
• Oversee the correction of maintenance issues that relate to the interior space and exterior of the building, as applicable.
• Manage property to identify, prevent, address, and eliminate all environmental, health, and safety issues.
• Provide project management services for small projects as directed.
• Produce monthly reports, including an operations summary of completed and planned operations activity.
• Supervise the maintenance of all company vehicles and pro-actively monitor the company’s fleet monitoring tracker for any inconsistencies with the vehicles movements

Requirements

• Minimum 2 years experience in a similar role
• Bachelors’ degree in a related field
• Project Management certification is an added advantage

Closing Data: 21, June, 2023