Job Summary

• We are seeking a proactive and experienced Admin/Fleet Manager to oversee the administrative functions and manage the company’s fleet of vehicles.
• The ideal candidate will be responsible for ensuring efficient operations, maintaining compliance with regulations, and optimizing the use of company resources.

Responsibilities

Fleet Management:

• Maintain an accurate inventory of company vehicles, including registration, insurance, and maintenance records.
• Coordinate vehicle inspections, repairs, and routine maintenance to ensure safe and reliable operation.
• Develop and implement preventive maintenance schedules to minimize downtime and prolong the lifespan of vehicles.
• Monitor fuel usage, mileage, and vehicle expenses to identify cost-saving opportunities and improve efficiency.
• Ensure compliance with safety regulations, licensing requirements, and environmental standards.

Administrative Support:

• Manage administrative tasks such as scheduling appointments, organizing meetings, and handling correspondence.
• Oversee office supplies inventory and procurement, ensuring adequate stock levels and cost-effective purchasing.
• Coordinate travel arrangements, including booking accommodations and transportation for employees.
• Assist in the preparation of reports, presentations, and other documentation as needed.

Budget Management:

• Develop and manage budgets for fleet operations, administrative expenses, and related projects.
• Monitor expenditures, track variances, and identify opportunities for cost containment and optimization.
• Provide regular financial reports and analysis to management to support decision-making and planning.

Vendor and Supplier Management:

• Negotiate contracts and agreements with vendors and service providers to ensure cost-effective and reliable support for fleet maintenance and administrative services.
• Monitor vendor performance, resolve issues, and maintain positive relationships to achieve service-level agreements.

Compliance and Risk Management:

• Stay abreast of regulatory changes and industry best practices related to fleet management, transportation, and administrative operations.
• Ensure compliance with legal requirements, including vehicle registration, licensing, insurance, and workplace safety standards.
• Implement policies and procedures to mitigate risks and promote a culture of safety and compliance within the organization.

Requirements

• Bachelor’s degree in Business Administration, Logistics, or related field.
• Proven experience in fleet management, administrative support, or related roles.
• Proven experience in automobile management and troubleshooting
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and fleet management software.
• Knowledge of transportation regulations and safety standards.
• Ability to analyze data, identify trends, and make data-driven decisions.
• Valid driver’s license and clean driving record.