Admin & Facilities Manager needed at AMO Farm Sieberer Hatchery Limited

Job title : Admin & Facilities Manager

Job Location : Lagos

Deadline : May 01, 2024

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Job Purpose

  • The role encompasses overseeing administrative tasks and efficiently managing facility operations to ensure seamless functionality including a diverse set of responsibilities aimed at maximizing the performance of office facilities and meeting the needs of employees and stakeholders.

Roles and Responsibilities
Administrative Functions:

  • Supervise and coordinate administrative staff, ensuring that tasks are completed accurately and efficiently.
  • Develop and implement administrative policies and procedures to streamline operations and enhance productivity
  • .Manage office supplies, equipment, and facilities to ensure smooth day-to-day operations.Internal utility services management including, Water Supply, Fuel, Electricity etc
  • .Manage Guest Houses, and arrange travel and accommodations for staff members as needed.
  • Coordination of Food Vendors
  • Ensure all electrical switches are off after close of busines.
  • Maintain constant routine checks on all furniture and fittings
  • Ensure the offices and environment are clean at all time
  • Review utility consumption and strive to minimise costs
  • Plan and coordinate all installations, renovations and refurbishments
  • Inspect buildings’ structures to determine the need for repairs or renovations
  • Ensure all administrative procedures and processes are properly documented and maintained.
  • Assist in the planning and coordination of company events, meetings, and conference.

Facilities and Property Management:

  • Conduct regular inspections to identify maintenance needs and address them promptly.
  • Ensure compliance with safety and security standards in all facilities.
  • Oversee the maintenance and management of company properties, including buildings, facilities, and equipment.
  • Develop and implement maintenance schedules and protocols to ensure the safety, functionality, and cleanliness of facilities.
  • Coordinate with external vendors and contractors for repairs, renovations, and facility upgrades.
  • Manage leases, contracts, and agreements related to property and facilities.

Fleet and Operational Support:

  • Maintain and manage the company’s fleet of vehicles, including scheduling maintenance, repairs, and inspections.
  • Coordinate vehicle assignments and ensure proper documentation and licensing as at when due.
  • Provide operational support to various departments as needed, including logistical assistance and coordination.
  • Maintain a comprehensive database for all vehicle document

Repairs and Maintenance Function:

  • Coordinate and oversee repairs and maintenance tasks for all company assets, including facilities, equipment, and vehicles.
  • Develop and implement preventive maintenance schedules to minimise downtime and extend the lifespan of assets.
  • Manage inventory of spare parts and materials necessary for repairs and maintenance activities.

Reporting:

  • Prepare regular reports on facility and property management activities, including maintenance schedules, expenses, and performance metrics.
  • Analyse data and provide insights to improve efficiency and cost-effectiveness.
  • Communicate findings and recommendations to relevant stakeholders.

Required Skills and Competencies:

  • Ability to manage multiple responsibilities to completion with tight timelines
  • Business planning and analysis
  • Strong communication (verbal and written) skills
  • People and time management
  • Report writing and presentation
  • Protection of Confidential Information
  • MS Office Tools and Calendar Management
  • Good negotiation skills
  • Excellent relationship management skill.
  • Problem solving ability
  • Lateral thinking skills

Qualifications

  • Bachelor’s Degree in Business Administration, Facility Management, or a related field.
  • Minimum of 5 years of experience in administrative roles, facility management, or related fields.
  • Strong leadership abilities and experience supervising staff
  • .Excellent communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite and other office software applications
  • .Knowledge of facility management best practices, building systems, and safety regulations.
  • Ability to prioritize tasks, handle multiple projects simultaneously, and meet deadlines.
  • Strong problem-solving skills and attention to detail.
  • Customer service orientation and the ability to interact effectively with employees, vendors, and other stakeholders

Expected Behavioral Competencies:

  • Resourcefulness, Dependability, Passion,
  • Integrity, Promptness, Accountability,
  • Image/brand representation of the company

How to Apply for this Offer

Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.

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