Admin Assistant II needed at Breakthrough ACTION

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Job title : Admin Assistant II

Job Location : Abuja

Deadline : September 25, 2023

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The Administrative Assistant II will be responsible for assisting the Senior Administrative Officer and other members of the administrative team with day-to-day tasks related to project administration.

Essential Duties and Responsibilities

In addition to the general duties described above. Specific duties and responsibilities include the following:

  • Support the admin team with the implementation of procurement processes and procedures and processing vendor and invoices;
  • Assist with logistics arrangements for local and international travels;
  • Ensure that the assets that are issued to staff are authorized, recorded and necessary paperwork exists as per the office/USAID policy.
  • Assist with logistics for conferences, local travel, workshops and other activities;
  • Manage staff monthly call credit and internet payments;
  • Support the team with basic asset/inventory management;
  • Support in the staff HMO registration and payment;
  • Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs);
  • Assist with the management of project vehicles and drivers. Ensure drivers comply with safety rules and defensive driving techniques and reports.
  • Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations.
  • Together with relevant staff ensure that travel & logistics, welfare, and support needs of visiting guests to Nigeria and expatriates are met.
  • Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance of office equipment and appliances and meeting staff office needs.
  • Prepare relevant administrative reports when needed.
  • Other duties as identified by supervisor.

Supervisory Responsibilities

This position has no direct supervisory responsibilities.

Minimum Qualifications

  • Minimum of bachelor’s degree
  • 3 – 4 years’ experience working with donor-funded projects in administrative and procurement related tasks
  • Working experience with USAID funded projects is an added advantage.
  • Working Knowledge of MS Office Packages
  • Knowledge of administrative procedures.
  • Well-organized, with ability to track multiple activities and deadlines.
  • Ability to work successfully in a cross-cultural, team-based environment.

How to Apply for this Offer

Interested and qualified candidates should forward their CV to: using the position as subject of email.

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