Job Summary

• Our Client is looking for a competent professional who will be responsible for the day-to-day administration and management of facilities, including general administration and maintenance of head office and other offices.
• Responsible for contracting and arranging maintenance and repair services as well as facilitating and coordinating repairs, processing of invoices for outside locations and safety requirements.
• Assist in managing supplies of furniture and equipment. 

Key Duties and Responsibilities

• To investigate and respond promptly to any reports of faults, breakdowns to office equipment and oversee work done.
• To arrange for general maintenance of office equipment, fixtures and fittings as necessary.
• To assist the HGIS in managing and monitoring the effectiveness of service level agreements.
• To arrange for servicing and maintenance of vehicles (e. g pooled, attached and status cars) and ensure it complies to requirements.
• To inspect head office and other locations to determine need for repairs or renovations.
• To process approvals for vehicle purchases, statutory registrations and fees for vehicles, payment of rent and service charges and other government agencies bills for Head office and expatriate apartments. 
• Maintenance/ Repairs of vehicles and maintenance of vehicle records.
• Processing vendor payments for purchases and maintenance.
• To inspect vehicles and supervise drivers.
• To ensure documentation, listing and proper update of the organization’s inventory.
• Office building maintenance and control of access.
• Other duties may be assigned.

Education and Work Experience

• Qualification to degree level in related discipline
• A higher degree and professional qualification
• Project management knowledge
• At least 4 years cognate experience

Skills and behavior

• Excellent skills in computing, numeracy and statistical analysis
• Good verbal, communication and interpersonal skills
• Good organizational skills, ability to prioritize and delegate
• Ability to seek out opportunities for continuous improvement and change
• Ability to ensure high quality standards and customer care are achieved