Key responsibilities:

• Identify the items entering and leaving and check the quality, quantity, and documentation;
• Report any problems with quality, quantity, or documentation immediately;
• Update the SFU on a daily basis, and submit weekly to the logistics manager;
• Ensure that the stock forms bin cards, stock cards, etc. are kept up to date;
• Restrict entry into storage facilities and keep keys for the storage facilities;
• Ensure that ACF Kitlogv3 storage procedures are respected;
• Ensure internal guidelines, rules, and regulations are known by his team and respected;
• Ensure that storage standards are known by his team and respected. For instance, make sure that all requirements for food storage are fulfilled;
• Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the Logistics Manager;
• Review monthly the minimum stock balance according to consumption;
• Pay particular attention to use-by dates of food and medicine, ensuring proper stock rotation. Advise Logistics Assistant whenever expiry dates are approaching (within 2 months);
• Carry out a monthly physical inventory of all items in stock and submit Stock Follow-Up (SFU) to the Logistics manager;
• Identify stock that is not being utilized and report to the Logistics manager;
• Ensure that Programme stock is released from the warehouse before the end date of the grant it was purchased on;
• Check weekly that the store is clean, organized, and regularly ventilated;
• Make sure that the stock is arranged in such a way that it’s easy to count and aisles are accessible;
• Check daily and record the temperature and humidity of the store. More especially, make sure the approved layout is implemented when available;
• Supervise the management of infected products. For instance, make sure that they are separated and documented;
• Separate foodstuffs from other stock and pay special attention to dangerous goods;
• Ensure storage facilities are free from rats, rodents, and any other pests that may damage stock and periodically plan for fumigation of storage facilities;
• Plan for disposal of expired/ infected products in collaboration with the logistics manager and the owner of the stock;
• Receive and issue out the various dispatch documents that is Stock Request Orders (SROs), Delivery Notes (DN) Waybills as per kit log procedures;
• Ensure the owner personally conducts a physical review of any stock they have requested and signs the necessary documentation;
• Directly supervise the process of loading and unloading, including casual worker requests, attendance sheets, and ensuring timely payment is made;
• Supervise warehouse assistants day to day work;
• Provide support whenever needed;
• Handle the comprehensive work of any of the team members whenever there is a gap (leave, vacancy);
• Keep a good information flow with the procurement team (in the base and Abuja) to either update on the deliveries or anticipate the upcoming deliveries;
• Report to the logistics manager any challenge.

Position Requirements:

• BSc in Logistics, Supply Chain Management, Business Management, or other relevant field of study;
• Minimum of 3 years proven experience in stock management;
• Sound knowledge of general storage procedures;
• Highly organized and archiving management;
• Traceable previous experience in a similar role in an NGO setup;
• Good computer skills in Microsoft Office (Excel);
• Good communication skills in both written and oral English and excellent in Hausa or Kanuri language;
• Inhabitant of North-east Nigeria region;
• High level of Integrity and Transparency;
• Ability to organize and prioritize workload, using initiative when appropriate, and demonstrate good judgment;
• Possess strong analytical, communication, and interpersonal skills;
• Effective multitasking skills with the ability to coordinate and handle pressure/stress well;
• Flexible, able to live and work in a stressful and insecure environment;
• Commitment to and understanding of ACF aims, values, and principles.