Personal Assistant to the Manager needed at Sevan Construction Nigeria Limited

Description 

• Typing, Binding and proper filling of Documents (Hard & Soft copies).
• Ability to Schedule meetings and manage calendars.
• Answer phone calls, and take messages.
•  Draft correspondence such as emails and letters.
• Following up and provide administrative support on bidding for new projects.
• Liaising with various departments, such as account, store and technical department to achieve goals on time delivery of projects/materials.
• Prepare final valuation on completed project.
• Prepare certificate of completion on the completed project.
• Prepare minutes of meetings.
• Plan travel, including flights, accommodation and ground transportation.
• Coordinate events and speaking engagements.
• Document controlling and auditing in line with ISO Standards.
• Managing Clients contracts and relationships and annually reviewing current company client base by keeping proper client details & profiles, reconciliations, and retention records.
• Liaise with the account department for supplier’s correspondence.
• Preparation of work order/assigning project manager to new project.
• Managing highly confidential information in accordance with the company policy, processes and procedures.

Qualifications

• HND, B.Sc. in Business or Public Administration, Social sciences & Secretarial studies.
• MBA is a plus.

Skills:

• Knowledge of ISO Processes, procedures, practices and documentation will be a major added advantage that will be highly considered.
• A self-starter, capable of acting on own initiative and proactively managing competing demands, pressures and able to multi-task effectively.
• Must be able to work collaboratively, with a range of colleagues in the wider organization, as well as with external stakeholders.
• Excellent interpersonal, diplomatic, oral communication skills
• Good level of numeracy and ability to analyze statistical and financial data.
• Confidence in working with senior internal and external stakeholders at director and trustee level.
• Well placed sense of judgment and political skills, able to exercise absolute discretion and confidentiality
• Evidence of an ability to think outside the box and generate and implement creative solutions
• To be able to work with versatility, meeting unexpected, very tight deadlines on occasion, being able to priorities as required and able to work autonomously.