Pharmacy Manager needed at Medecins Sans Frontieres

Responsibilities

• Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.
• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression.
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks and using cold chain when needed. Monitoring and analyzing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalize the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects
• Supervise storekepers and their daily work
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or other documents, and reporting them to the Pharmacy Manager.
• Follow up on the Good Storage Practices in accordance with MSF standards, especially for the items that needed special stockage (cold chain, controlled drugsƒ..) .
• Preparing orders of the different consumption units, ensuring proper packaging and dispatching.
• Ensuring correct fill data into the stock management tools.
• Responsible for keeping and organizing all documents from orders, return, loan/donation, shipment, actƒ.
• Support the Pharmacy Manager in the follow up of the therapeutic food consumption at ATFC and ICCM+ levels
• Develop JD of storekeepers and conduct their job evaluation,
• In collaboration with Pharmacy manager, prepare monthly, quarterly, and annual pharmacy report.

Requirements

• Essential, degree of pharmacy management or nursing related studies., or medical profile.
• Minimum of 1year certified work experience as a pharmacy manager is essential.
• Desirable in MSF or other NGOs
• Hausa language essential. English language essential.
• Essential computer literacy (Word, excel and Internet)
• Result and Quality orientation, Service Orientation, Teamwork, Behavioural Flexibility, Committed to MSF Principles and Stress Management.