Special Assistant to the Secretary General needed at Nigerian Red Cross Society

JOB PURPOSE

The Special Assistant (Secretary General) will be responsible for providing strategic and operational support to the Secretary General in the execution of strategic and operational activities.

JOB DUTIES AND RESPONSIBILITIES

The Special Assistant (Secretary General)  has the following responsibilities:

• Support the Secretary General in coordinating the substantive preparations for the relevant discussions of the Governing Board and Coordination Meetings and engagements with other Partners, Donors and MDAs.
• Conduct all necessary background and preparation work for the Secretary General to take key strategic and operational decisions
• Liaise with key officials of Governmental, Nongovernmental and other Humanitarian agencies on behalf of the Secretary General to establish collaborative partnerships.
• Manage the official calendar and schedule of the Secretary General
• Perform other duties in support to the senior management processes as may be directed by the Secretary General
• Book appointments and organize meetings with relevant persons to ensure effective use of executive time
• Draft correspondence to key partners and stakeholders on behalf of the Secretary General
• Handle the Secretary General’s local and international travel arrangements
• Take minutes during meetings, prepare reports of meetings and summary of briefs for use by the Secretary General and other stakeholders
• Receive, open and prioritize all incoming mail, ensuring all correspondence is dealt with swiftly
• Receive and screen incoming calls and deal with enquiries whenever appropriate with tact and diplomacy
• Maintain effective and comprehensive electronic and paper filing systems to ensure efficient flow of correspondence, documentation and ease of access
• Carry out research, and assist in the preparation of speeches, presentations and report materials when requested
• Ensure the Secretary General’s official documents (passport, visa, insurance policies, memberships, etc.) are renewed before their expiry
• Ensure the protection, security and confidentiality of all files, records and reports

QUALIFICATIONS AND EXPERIENCE

• First degree in Public Administration, Business Management, Law, Linguistics or related discipline from a reputable institution 
• Post-graduate degree in Public Administration, Business Management from a reputable institution
• Minimum of 5 years relevant experience reporting directly to senior management