Administrative Executive needed at ESOSA Food System

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Job title : Administrative Executive

Job Location : Abuja

Deadline : October 31, 2024

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Job description

  • Ensuring that fresh ingredients and supplies are available when daily production starts in the early morning hours.
  • Monitoring the material issuing process and ensuring that materials are issued only according to the standard given by the Manager
  • Establishing a professional brand, consistent image and stellar reputation for the company.
  • Maintaining daily attendance records.
  • Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
  • Ensuring the smooth and adequate flow of information within the organization to facilitate business operations.
  • Booking and arranging travel, transportation, and accommodation.
  • Typing, compiling and preparing reports, presentations, and correspondences.
  • Authorizing fuel vouchers for the release of fuel to office vehicles and monitoring its usage.
  • Monitoring costs and expenses to assist the Manager in budget preparation.
  • Monitoring inventory of office supplies and the purchase of new materials paying full attention to budgetary constraints.
  • Receiving visitors and directing them to the appropriate offices.
  • Ensuring that the office and company environment is thoroughly clean and presentable.
  • Ensuring that operations adhere to the company’s policies and regulations.
  • Liaising with vendors and suppliers on behalf of the company.
  • Acting as the first point of contact and dealing with correspondence and phone calls.
  • Preparing weekly reports on material usage, office cleaning schedule, maintenance sheet and fuel reconciliation sheet.
  • Managing diaries, organizing meetings and appointments; often controlling access to the Manager.
  • Managing databases and filing systems for proper recording, documentation and safekeeping of files and records.
  • Collating and filing expenses incurred in the operation of the business.

Requirements

  • B.Sc or HND in Business Administration or any Social Sciences or Management discipline with a minimum of 2.1 from a tertiary institution
  • At least 2 – 5 years of work experience in a similar role.
  • Should be smart and computer savvy.
  • Knowledge of human resources management is a plus.
  • Should be able to multitask and manage pressure.
  • Should reside in Abuja (Karu/Jikwoyi or Environs).
  • Applicant must possess excellent organization skills.
  • Applicant should possess good communication and interpersonal skills. 
  • Should be able to converse in Hausa Language 
  • Should be skilled in negotiation and bargaining.

How to Apply for this Offer

Interested and qualified candidates should forward their CV to: [email protected] using the position as subject of email.

  • Administrative / Management jobs